| The TurnAround Team, Inc. Board Meeting 14 August 2008 |
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Present: Alex Kovalchuk, Rogers Brazier, Roy O'Neil, Don Rice, Linda Woolf, Ann
Newell, Karen Hiller, Barbara Leal
Karen Hiller chaired at the request of Chairperson Duane Pomeroy in his absence.
Newell, Karen Hiller, Barbara Leal
Karen Hiller chaired at the request of Chairperson Duane Pomeroy in his absence.
1 - Aaron Douglas Art Fair
Art Fair posters and the new fair stationery were shown around. First Friday
and this week's press conference went well. It was reported that the committee
has discovered that featured artist Eddie Saldanha is a 2002 Topeka High
graduate.
Barbara Leal handed out food agreements to neighborhood reps who were
present (Roy, Linda and Rogers) for them to get signatures. It was clarified that
the vendor fee will be $0.00 for neighborhood organizations this year.
Delores has been contacting neighborhood representatives to promote artist
recruitment and promote the fair. Karen reinforced that. Those present
indicated that they had meetings soon and would promote artist entries and the
fair. They took artist entry forms and posters.
Don reported that funds have been received but that we are still short on the
budget. One way to save money will be to see if we can get chairs and tables
loaned and volunteers to move them. It was suggested that Tom Ellis would be a
good alternate contact if Topeka High ROTC, which the committee is pursuing, is
not available for this function.
2 - Cultural Arts Contract
The Cultural Arts Team (Rogers, Karen, Tom Benaka and David Leamon) has
settled on language for its contract with Heidi Zeller. The contract work
officially started August 1.
Rogers made a motion, seconded by Barb, to approve the contract, with Karen
Hiller authorized to sign as well as to authorize Karen Hiller, Rogers Brazier and
Don Rice (any one of them, anticipating communication as needed) to handle
contract financial transactions with the Topeka Community Foundation.
Consensus approval. Copies of the contract were available for viewing. Karen
will e-mail electronic copies of the contract to all.
Karen raised the issue of Heidi attending TAT Board meetings. She is willing to
come, but had a conflict this evening. Discussion. It was agreed that she is
welcome at all board meetings, but that the board would not require it. Ann
offered that the Library has the capability of bringing her in by teleconference as
needed. The board would like periodic reports, it was confirmed that Heidi is
planning to have Cultural Arts Team minutes prepared prior to all TAT Board
meetings and that a member of the Team will be designated to carry the report to
the Board.
3 - Washburn-Lane Parkway
Karen reported that there are questions about whether the $100,000 allocated to
the Washburn-Lane Parkway project last year would still be available in 2009. It
would be 2011 before we would need funds if we are successful in securing TE
funds for the last section of the lighting project; it would likely be at least 2010 if
we find and secure a private funding source. As key members who could advise
on City strategy were not present, this item was not pursued.
4 - Great Mural Wall
Roy shared the sketches for the new Chesney Park section on the Kansas Free
Fair.
Central Park will be scheduling a dedication for their almost-completed section.
Linda was not sure on proposed dates but, after discussion of other TAT
activities, thought perhaps some time in October would be best. She will check
with Central Park.
The TurnAround Team did not, as it turned out, complete and submit an
application to Weed and Seed for a section of the mural.
5 - Upcoming TAT General Membership Meetings - Agendas were discussed
August 25 - Will be Heidi Zeller with a presentation on successes and lessons
learned on Cultural Arts activities in other cities. We will also do last minute
updates on the Aaron Douglas Art Fair. Neighborhood reps need to publicize
this meeting to their neighborhoods.
September - No one present could remember plans. Heidi is interested in
having an evening for cultural planning "charette". It was agreed to offer the
meeting to Heidi.
6 - Business
IRS 990 Delores Smith has typed this up for Don. She will deliver it to him
tomorrow.
Minutes We have not been circulating minutes recently. Karen reported that
she checked with Don Taylor and he reported that he has all of the minutes he
has taken, but not all are typed up. It was agreed that we need to get them typed
and out more regularly and that, if possible, prior months minutes should be
approved at the beginning of each TAT Board meeting.
Topeka Community Foundation and other statements It was noted that some
statements have continued to go to prior TAT presidents. Karen has already
asked the Community Foundation to re-route, but felt the Board should
consider. Alex moved, Linda seconded that statements should be redirected to
Don Rice at his home address and to the TAT President at the Buchanan Center
address and that Don should be directed to update signature cards on all
accounts due to our change in chair. Consensus approval.
Clarification of current officer status Should happen at the September meeting.
Set Nominating Committee Should happen at the September meeting.
Don requested an allocation of up to $25 to purchase a portable file for the TAT
financial records. Roy moved, Linda seconded. Consensus approval.
7) Neighborhood News
College Hill will be celebrating its change of officers at an event soon.
Neighborhood Night Out was good.
Tennessee Town NIA had a great success with their Neighborhood Night Out
daytime basketball tournament. Kevin Mercer and Willie Wilkins did all the
cooking.
Historic Old Town will be having their Neighborhood Night Out event this
Saturday.
Roy advised us he will miss the next meeting because his wife will be
undergoing medical treatments again. We wished him well.
Meeting Adjourned: 8:45 PM
Art Fair posters and the new fair stationery were shown around. First Friday
and this week's press conference went well. It was reported that the committee
has discovered that featured artist Eddie Saldanha is a 2002 Topeka High
graduate.
Barbara Leal handed out food agreements to neighborhood reps who were
present (Roy, Linda and Rogers) for them to get signatures. It was clarified that
the vendor fee will be $0.00 for neighborhood organizations this year.
Delores has been contacting neighborhood representatives to promote artist
recruitment and promote the fair. Karen reinforced that. Those present
indicated that they had meetings soon and would promote artist entries and the
fair. They took artist entry forms and posters.
Don reported that funds have been received but that we are still short on the
budget. One way to save money will be to see if we can get chairs and tables
loaned and volunteers to move them. It was suggested that Tom Ellis would be a
good alternate contact if Topeka High ROTC, which the committee is pursuing, is
not available for this function.
2 - Cultural Arts Contract
The Cultural Arts Team (Rogers, Karen, Tom Benaka and David Leamon) has
settled on language for its contract with Heidi Zeller. The contract work
officially started August 1.
Rogers made a motion, seconded by Barb, to approve the contract, with Karen
Hiller authorized to sign as well as to authorize Karen Hiller, Rogers Brazier and
Don Rice (any one of them, anticipating communication as needed) to handle
contract financial transactions with the Topeka Community Foundation.
Consensus approval. Copies of the contract were available for viewing. Karen
will e-mail electronic copies of the contract to all.
Karen raised the issue of Heidi attending TAT Board meetings. She is willing to
come, but had a conflict this evening. Discussion. It was agreed that she is
welcome at all board meetings, but that the board would not require it. Ann
offered that the Library has the capability of bringing her in by teleconference as
needed. The board would like periodic reports, it was confirmed that Heidi is
planning to have Cultural Arts Team minutes prepared prior to all TAT Board
meetings and that a member of the Team will be designated to carry the report to
the Board.
3 - Washburn-Lane Parkway
Karen reported that there are questions about whether the $100,000 allocated to
the Washburn-Lane Parkway project last year would still be available in 2009. It
would be 2011 before we would need funds if we are successful in securing TE
funds for the last section of the lighting project; it would likely be at least 2010 if
we find and secure a private funding source. As key members who could advise
on City strategy were not present, this item was not pursued.
4 - Great Mural Wall
Roy shared the sketches for the new Chesney Park section on the Kansas Free
Fair.
Central Park will be scheduling a dedication for their almost-completed section.
Linda was not sure on proposed dates but, after discussion of other TAT
activities, thought perhaps some time in October would be best. She will check
with Central Park.
The TurnAround Team did not, as it turned out, complete and submit an
application to Weed and Seed for a section of the mural.
5 - Upcoming TAT General Membership Meetings - Agendas were discussed
August 25 - Will be Heidi Zeller with a presentation on successes and lessons
learned on Cultural Arts activities in other cities. We will also do last minute
updates on the Aaron Douglas Art Fair. Neighborhood reps need to publicize
this meeting to their neighborhoods.
September - No one present could remember plans. Heidi is interested in
having an evening for cultural planning "charette". It was agreed to offer the
meeting to Heidi.
6 - Business
IRS 990 Delores Smith has typed this up for Don. She will deliver it to him
tomorrow.
Minutes We have not been circulating minutes recently. Karen reported that
she checked with Don Taylor and he reported that he has all of the minutes he
has taken, but not all are typed up. It was agreed that we need to get them typed
and out more regularly and that, if possible, prior months minutes should be
approved at the beginning of each TAT Board meeting.
Topeka Community Foundation and other statements It was noted that some
statements have continued to go to prior TAT presidents. Karen has already
asked the Community Foundation to re-route, but felt the Board should
consider. Alex moved, Linda seconded that statements should be redirected to
Don Rice at his home address and to the TAT President at the Buchanan Center
address and that Don should be directed to update signature cards on all
accounts due to our change in chair. Consensus approval.
Clarification of current officer status Should happen at the September meeting.
Set Nominating Committee Should happen at the September meeting.
Don requested an allocation of up to $25 to purchase a portable file for the TAT
financial records. Roy moved, Linda seconded. Consensus approval.
7) Neighborhood News
College Hill will be celebrating its change of officers at an event soon.
Neighborhood Night Out was good.
Tennessee Town NIA had a great success with their Neighborhood Night Out
daytime basketball tournament. Kevin Mercer and Willie Wilkins did all the
cooking.
Historic Old Town will be having their Neighborhood Night Out event this
Saturday.
Roy advised us he will miss the next meeting because his wife will be
undergoing medical treatments again. We wished him well.
Meeting Adjourned: 8:45 PM
